Additional Information onVehicles 

Requirements
Student clubs or organizations can only use state vehicles for educational purposes and must be accompanied by faculty or staff.  OPS students may drive.

Drivers must be certified only to drive 15 passenger vans by completing  a computer-driven safety training course which takes about 2 hours.  A registration form is included or available in 118A N-Z.  Contact: Tamera Crockrell, Office Assistant, Environmental Health and Safety (EH & S) at 392-3393, tcrockrell@ehs.ufl.edu for an appointment.

Requests

To expedite your requests:

1. Check the vehicle calendars for availability in Outlook at:
   Folder List/Public Folders/All Public Folders/IFAS/SFRC/Vehicles/Veh #
   "Shortcut" for repeated use:  Add all the vehicles or at least the ones you will most likely request ie. research vehicles (only one at a time possible) to "Favorites" which makes them visible in "Calendars" instead of the long search.  
   
   If you do not have an exchange Mail account you can check vehicle availability by doing this
   

   Go to : http://mail.ufl.edu (there is a driect link on the SFRC home page, right side called Exchange Mail)

   1. Make sure Outlook Web Access Light is not selected
   2. Enter our service account information: (username: if-svc-forestry, password : forestry)
   3. Select and open the Public Folders (bottom of left side)
   4. Select and open the IFAS/SFRC folder
   5. Scroll to the folder you wish.

1. Complete a vehicle request form "online only" , save as vehreq_Lastname_mmddyy.doc, attach it to an email and submit to Paul Proctor: Facops-SFRC@ifas.ufl.edu,
2. A vehicle will be assigned, entered on the appropriate calendar & a receipt returned by email.

Availability

Administrative vehicles: 
V# 619/2000 CHEVR Van 8 pass.
V#1245/1995 FORD F150 Pickup
V#3620/2004 CHEVR Impala.

Teaching vehicles:  
V# 615/1999 CHEVR Van 15 pass.
V#1037/1990 DODGE Van 12 pass.
V#1242/1995 GMC Van 12 pass.
V#3640/2004 FORD Van 15 pass.  
V#4121/2007 FORD Van 15 pass.

 

Non-teaching or research vehicles:  
V#3800/2006 FORD Expedition 5 pass.(paved & unpaved roads, mostly equipment)
V#3829/2005 DODGE Caravan 8 pass.  (paved roads only, mostly passengers) 

Fuel

In-town purchase gas 24 hrs. everyday at the PPD Motor Pool, Radio Road.  Enter the mileage into the kiosk, insert the gas key and follow the instructions.  Every vehicle has its own gas key.  The key for  administrative and teaching vehicles can be signed-out with the vehicle.  The key for research or non-teaching vehicles can be obtained from the faculty or staff who is assigned the vehicle.
 
Do not keep gas keys in vehicles when unattended to prevent theft.  Each faculty or staff  is liable for all charges at the PPD Motor Pool, 392-1131 until a gas key is reported missing.   Fill-out a gas receipt and “print name” anywhere, there’s no particular place provided.  

Out-of-town purchase gas anywhere with the UF/VISA purchasing card.  Attach each gas receipt to a “blue” Purchasing Card Receipt Form and “sign.”  For administrative and teaching vehicles an account number will be assigned.  For research or non-teaching vehicles the gas must be  charged to a faculty or staff account. 

Submit all gas receipts within 3 days to Dawnete Lauramore, 134 N-Z, 846-0864 . Receipts must be legible and signed.

Accidents
Contact, at the earliest convenience, Lori Hales, Ins. & Risk Coor., Environmental Health & Safety (EH & S), PO Box 112190, 273-2146, lhales@ehs.ufl.edu so the claim process can be initiated.

If a state employee is injured during any accident whether at fault or not, report immediately to the University of Florida Workers’ Compensation Office, PO Box 115008, 392-4940, workcomp@ufl.edu.